Importance of an Honest Bookkeeper and How to Find the Right One

trust is an important factor when you need to find a bookkeeper

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In a world where trust is a luxury that can be hard to find, being able to work with someone you can put your faith in is especially treasured. While this is true in for any industry or position, it’s even more so when money is handled and the future of livelihoods and a business could be at stake.

Unfortunately, it’s not uncommon to find headlines revealing that yet another bookkeeper is being charged with stealing thousands of dollars – sometimes by making off with cash payments, taking inventory or even through elaborate skimming schemes.

If you find a bookkeeper that is dishonest or incompetent, it can cause your organization to lose money or even set it up for financial disaster. A single miscalculation or a misplaced decimal point can be catastrophic. But don’t make the mistake of thinking it’s better for you to handle the job yourself. If you’re the owner of the business, your time is better spent on taking care of tasks that you do best, like growing your organization – and, if you don’t have extensive experience and training in bookkeeping, you could easily make mistakes yourself, damaging your own business.

If you think that you can find a bookkeeper that’s trustworthy by hiring a friend, your spouse or another family member, keep in mind that that’s often not the best idea either. Unless they have an extensive background in bookkeeping as a professional, there’s a good chance that your books will be incorrectly completed, and some mistakes can have devastating effects on your cash flow.

The good news is that for every bookkeeper that is doing it wrong, there are many more that are honest, competent and doing business the right way. The easiest way to find a bookkeeper who can be trusted to do the job right, is to turn to GoodAccountants.com who can help you find the very best one for your business by utilizing sophisticated search features. Not only will you be able to choose the one that’s right for you and your organization, over the long run you’ll likely save a substantial amount of money that you can reinvest back into your business.

Trying to Find a Bookkeeper- Avoiding the Bad

Bad bookkeeping can catch up with you in a number of unpleasant and unforeseen ways. For some businesses, it may be that you don’t notice employee theft or financial losses in one segment of the company, while for others, poor bookkeeping may mask the fact that the company is failing. In some cases, bad bookkeeping can lead to audits from the IRS and even financial or legal penalties.  The bottom line? While hiring a novice bookkeeper may save you a bit of money initially, it almost always costs you more in the long run.

Even when hiring a bad bookkeeper doesn’t cost you in fees or penalties, it still costs your business money. Eventually, either you or someone you hire will need to go back through your accounts and figure out where money was coming in and going out. If you do it yourself, you are looking at lost time that could be spent performing other tasks, while hiring someone is a direct financial expense that is best avoided when possible. Because there are so many risks when you are looking to find a bookkeeper, it is important that you make sure you have hired someone who really knows what they are doing and who will take the time to do it right.

Hiring an experienced bookkeeper helps you make sure that things are getting done the right way. It keeps your invoices going out on time, avoids costly payroll mistakes, enables you to track labor, and creates that all important paper trail so that you have everything you need at your fingertips in the unlikely event of an audit.  A good bookkeeper also helps to reduce your chances of being audited in the first place.

If you are trying to find a bookkeeper, the do it yourself approach might not be the best.  Instead, put your trust in GoodAccountants to help you find a bookkeeper in your area who can do the job properly. Getting the right bookkeeper is about more than finding the best rate, it is about finding the person who is the most qualified and will do the best job- something we specialize in!

10 Questions to Ask When You are Trying to Find a Bookkeeper

Keep Calm and Find a Bookkeeper from goodAccountants.comWhen you want to find a bookkeeper, you need to ask the right questions in order to be sure that you are hiring a person who will be a good fit for your company. Using the right strategies during the hiring process can save you a lot of work later on. These are 10 questions that you should ask before making your decision:

  1. What bookkeeping services do you offer?
  2. What types of clients do you typically work with?
  3. Do you handle the work on your own, or do you have a staff to help with the projects?
  4. Do you have experience with tax documents, including managing payroll information and quarterly payments to prepare for annual tax preparation?
  5. What steps will you follow to ensure that my information is kept secure?
  6. What computer accounting programs are you experienced with?
  7. How many hours a week will be needed to manage my books?
  8. Do you prefer to work remotely or in-person at our officer?
  9. What is your education and certification?
  10. Will I need to purchase any computer programs?

In addition to these questions, you should also talk with your bookkeeper about their hourly billing rate as well as their billing practices. When you find a bookkeeper, it is important that you discuss payment details with them before hiring them, so that you are both on the same page in terms of the cost of their bookkeeping services.

Be sure to ask if they charge additional fees for services, such as payroll fees. It is also a good idea to put a weekly or monthly cap on their hours, to make sure the fees are staying within your limits. Some bookkeepers charge a flat monthly fee, and there is no need to discuss an hourly cap with the monthly services.

One of the easiest ways to find a bookkeeper in your local area is to look through the bookkeepers that are available through GoodAccountants.com. As you browse through our website, you will see that we have bookkeepers available in many different areas, and they are all highly qualified and available to help with your bookkeeping needs.

5 Important Things to Consider When You Find a Bookkeeper

If you own a small business, then it is a good idea to find a bookkeeper who can help with managing your financial records. The right bookkeeper can help you to manage cash flow and cut costs within your company. There are a few things that you need to think about before choosing a bookkeeper who is the right fit for your business:

Find a Bookkeeper

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  • Education: Just because someone is good with numbers doesn’t necessarily mean that they will be a good bookkeeper. Consider the accountant’s level of education, and make sure they have had formal training and have learned about ethics, tactics, strategy, procedure, and policies relating to accounting.
  • Experience: Ask the bookkeeper about their experience, and look for someone who has as much experience as possible. You will want to consider the balance between experience and cost, because bookkeepers with more experience will also charge more money. So, determine your price range, and then find someone within that price range who has the most experience. You may also find a bookkeeper who has experience in your industry.
  • Software and Technology: There are many great tools available to make it easier to manage your business books. Find a bookkeeper who is familiar with technology tools, such as integrated banking solutions, electronic bill management, online banking, and other time saving features.
  • Reconciling, Reporting, and Data Entry: The basic task of data entry to keep up with daily and weekly transactions is important, but you also want to find someone who is familiar with reporting and reconciliation. They need to make sure the information is being tracked with accuracy. Also, the purpose of tracking the numbers is to analyze the data, and reporting tools can help you to see the bigger picture so that you can make effective decisions in your company.
  • Tax Preparation: Tax season is a busy time of year for many companies, and most business owners don’t have the experience to handle their taxes on their own. Your bookkeeper can help you gather the information that is needed for your tax accountant, so that your taxes can be prepared quickly and efficiently.

Before you choose a bookkeeper to work with, you should talk with them about each of these points so that you can make sure they are a good fit for your company. At GoodAccountants.com we have a variety of bookkeeping professionals for you to choose from.

How to Find a Bookkeeper Who is Right for your Business

find a bookkeeper with goodaccountants.comWhile some entrepreneurs attempt to handle the books themselves when embarking on a new business venture, it usually doesn’t take long before realizing how much time and effort it takes – time that could be better spent on growing the business.

It is crucial to the success of any business to find a bookkeeper who has the necessary expertise and in-depth knowledge of not only bookkeeping, but your particular industry or one that is similar. Financial data that is mismanaged has the potential to put an organization out of business and cause a nightmare for its owner.

Once you are aware of the importance of hiring a professional who can be trusted to handle the financial side of your business, how do you find a bookkeeper who has the potential to contribute to the success of your organization?

Trustworthy

The right bookkeeper must be someone that can be completed trusted as they’ll not only be handling money but will likely have access to privileged, delicate information that must be kept confidential. Thoroughly checking references of past employers or clients, and even performing a background check can go a long way in assuring the bookkeeper you hire is a honest, trustworthy candidate.

Communication skills

Some bookkeepers may be better at crunching numbers than communicating; however, the best bookkeepers will not only be a whiz with the books but they should also have outstanding communication skills. If a problem arises they need to be able to discuss it with you – or with others in the organization in order to resolve it.  As you’ll probably be working closely with this person you also need to be able to relate to them and feel comfortable having a variety of conversations.

Experience and education

The best bookkeeper may not have a degree in accounting, but some formal coursework or certification does show professionalism as well as expertise. More important is their past experience on the job. Having an in-depth conversation with at least two former employers about their past performance will give you a good glimpse as to how the bookkeeper might handle future responsibilities.

By contacting GoodAccountants.com, you can be assured that all bases will be covered with expert specialists who can assist you to find a bookkeeper who is the most qualified and the best fit for your organization, and at absolutely no cost.

Tips to Find a Bookkeeper

Finding an individual or company to provide bookkeeping services for your business can be extremely difficult. The difficulty is not in the lack of bookkeepers, but rather from the large number of companies and individuals who offer bookkeeping. How do you know which bookkeeper to choose? To find a bookkeeper may seem daunting enough, but then you must select from many choices.

Searching For The Bookkeeper

One of the easiest ways to find a bookkeeper is to perform a search online. Online registries of professional accountants and bookkeepers, such as Goodaccountants.com, provide information for reputable, experienced bookkeepers. You can also use a search engine to look for bookkeepers. Pay particular attention to the top ten or so listings, as they have earned the best internet reputations. You can also ask colleagues for recommendations for bookkeepers in your area whom they have been satisfied with. Another option for finding a bookkeeper is consulting the yellow pages of your local phone directory. You will find contact information at a minimum, and if the bookkeeper has an ad, you can find out more about individual services offered.

Once you have found some prospective bookkeepers, you need to narrow down your choices and make a decision. Many bookkeepers offer free consultations so that you can meet them and find out more about the services they offer and the fees that they charge. An individual or company that will offer you a free consultation is always a good sign, because it shows that they care about gaining new clients and are much more likely to work with you to suit your unique needs rather than a one-size-fits-all approach. By speaking with the prospective bookkeeper, you will be able to easily assess if their services are in line with your goals.

Interviewing

There are many important questions you will need to ask a prospective bookkeeper. You should, of course, ask about experience and get some references for companies they have worked for that are similar to your own. Every industry differs in its accounting needs, and what works in one industry is not always the best option for another industry. You know what your specific needs are, so be sure to choose a bookkeeper who is experienced and capable in those areas. If your business is related to the internet, for example, you will need a bookkeeper who is experienced with e-commerce.

You also need to establish how many hours per week you will need bookkeeping services so that you can find a bookkeeper who can accommodate your needs. If you are only looking for a part time bookkeeper, consider consulting an online registry, such as Good Accountants, that can provide you with contact information for accountants and bookkeepers that can be hired on a part time or short term basis. A registry can also provide contact information for bookkeepers that are available for full time employment as well.